1 Purpose

The purpose of the PPI Sub Committee is:

  • to provide the Governing Body with assurance that its strategy for public and patient engagement and involvement (One Swindon; One Voice) is being implemented
  • to provide advice to the CCG on how to better engage with, involve and consult with public and patients
  • to provide the CCG with a means of engaging with key stakeholders such as Healthwatch Swindon. 

2 Authority

The PPI Sub Committee has delegated powers from Swindon Clinical Commissioning Group Governing Body to:

  • Support the implementation of One Swindon; One Voice
  • To assist the Governing Body in designing and procuring services with public and patient involvement.
  • Make recommendations regarding alternative timescales for change and for consultation when the Sub Committee does not consider that the CCG has fulfilled its responsibilities to involve public and patients
  • To help the Governing Body to fulfil its responsibility to consult with the public on matters of material change
  • Provide the necessary assurances to the Audit Committee in its role to audit and scrutinise all areas of compliance, including public and patient involvement.

3 Responsibilities and duties

The objectives of the PPI Sub Committee are to:

  • Use the One Swindon; One Voice to encourage best practice with public and patient engagement
  • Provide a constant reference point for new and innovative ways to engage with local people and patients
  • Oversee the development of the CCG’s work programme for public and patient engagement
  • Regularly contribute to the review of the approach to engagement of public and patients as set out in Time to Reflect; Time to Change
  • Provide a public and patient view on CCG strategies as they are developed but not as a substitute for the wider engagement of public and patients.
  • Seek assurance that appropriate systems are in place for the proper involvement of public and patients in the development and review of care pathways, clinical policies and the implementation of NICE guidance

4 Accountability

The PPI Sub Committee will act as an assurance sub-committee of the Governing Body.

5 Governance

The following governance shall be in place to provide additional assurance to the Governing Body:

  • Annual report will be provided to the Governing Body through the Chair of the Committee.
  • The Committee will provide the Audit Committee with reports on a six-monthly basis at which the Chair will advise the Audit Committee on all risks or issues of public and patient involvement and engagement.

6 Membership

6.1 The membership of the PPI Sub Committee will be:

  • Lay Member (PPI) (Chair)
  • Lay Member (Governance) (as Deputy Chair)
  • Executive Nurse
  • Accountable Officer
  • Practice manager
  • PPI Programme manager
  • CCG Communications manager
  • CSU PPI support
  • Public health representative
  • Swindon Borough representative
  • Healthwatch Swindon*
  • VAS*
  • Public, patient, carers and community representatives (8)*

6.2 Public and patient members of the committee are indicated above by ‘*’.

6.3 Deputies are permitted.

6.4 Membership guidelines:

  • Have received either a written or verbal invite from the Accountable Officer of the CCG;
  • Members are registered with one of the 26 practices in Swindon or Shrivenham;
  • They have received the initial CCG briefing on the aims and priorities of the CCG (first given in February 2013, but available through a meeting with the Accountable Officer and PPI lead);
  • They are representative of other groups or organisations, which the CCG is keen to involve. 

7 Quorum

7.1 The quorum for the Committee will be 7 members, of whom at least 1 will be Lay Member (PPI) or the Lay Member (Governance) (as deputy chair) and at least 4 will be patients or members of the public.

7.2 The PPI Sub Committee may invite attendance from other interested parties.

8 Frequency of meetings

8.1 A minimum of six meetings will be held per annum. The meetings will be arranged monthly but the Chair may cancel any meeting of there is insufficient business for an agenda.

8.2 Any unresolved dispute as to the conduct of the meetings shall be submitted by the Chair of the PPI Sub Committee to the Clinical Chair of Swindon Clinical Commissioning Group, who may refer to the adopted Standing Orders to determine appropriate action.

9 Conduct of meetings

The meetings will be conducted in public and as follows:

  • An Agenda will be issued seven calendar days prior to the meeting. Requests for items to be included on the Agenda should be sent to the Company Secretary at least ten days before the meeting.
  • If an item needs to be raised on the day, this will be covered under Any Other Business, subject to the agreement of the Chair in advance.
  • If separate papers require circulation, these should be issued with the Agenda, other than in exceptional circumstances. This is intended to enable members to have the opportunity to read information in advance.
  • At the start of each meeting, members will be asked to confirm the accuracy of the Declaration of Interests and to highlight any areas of particular relevance to the agenda before them.
  • All questions arising will be decided by a simple majority of those present. In the case of equality of votes, the Chair will have a casting vote.
  • Minutes shall be kept and the administrator will record the discussions.
  • The approved Minutes will be issued by the Chair, normally within 7 days of the meeting, and will list the topics discussed, actions agreed and any individual responsible for undertaking the action.
  • These Minutes will be taken to the following meeting for adoption and will then be submitted to the following meeting of the Integrated Governance Committee.


April 2013